Be part of a team that helps businesses thrive
From our base in Harrogate, we support ambitious businesses across the UK with strategic legal, employment and HR services, helping them run smarter, stronger operations.
That’s why we’re always looking for curious, driven people who want to make a real impact. If you’re passionate about practical, people-first solutions and want to be part of a commercially-minded team, we’d love to hear from you.
If you like what you see but there’s no vacancy that quite fits, get in touch – the right role might be just around the corner.
As part of our expansion, we’re looking for up to 12 senior lawyers (8+ PQE) in the following areas:
Who we’re looking for
What we offer
If you’re looking for a practice model that gives you independence, respect and the ability to grow your earnings in a supportive environment, we’d be pleased to have a conversation.
Department: Admin
Reporting to: Chief Operating Officer, Office Manager and Finance Manager
Location: Harrogate – Office Based
Hours: Part-time – 20 hours (Ideally between Mon – Fri between 10am-2pm)
Salary: Up to £14 per hour.
The Role
We are looking for an administrative assistant to provide proactive, organised and efficient administrative support across multiple departments focusing primarily on the onboarding of new clients and providing ad-hoc assistance in general administration, finance and marketing. The role requires excellent organisational skills, strong attention to detail, and the ability to manage competing priorities while maintaining confidentiality and professionalism.
You will play a key role in ensuring smooth internal processes, positive client experiences, and effective departmental coordination.
This position is office based and the successful candidate will be contracted to work 20 hours per week (equating to 4 hours per day, 5 days a week).
Key Responsibilities
Onboarding Support
• Assist with new client onboarding processes.
• Prepare and issue onboarding documentation and carry out Client Due Diligence checks.
• Maintain accurate records within internal systems and databases.
• Monitor completion of required documentation and compliance checks.
• Track onboarding progress and provide status updates to fee earners.
General Administrative Support
• Provide day-to-day administrative assistance to the wider team.
• Manage shared inboxes and distribute correspondence appropriately.
• Maintain electronic filing systems and ensure accurate document management.
• Handle incoming and outgoing post, including collecting, sorting, scanning and distributing internal and external mail.
• Manage registered office responsibilities by forwarding relevant client post in a timely manner.
• Process wet signed documents, ensuring they are scanned, logged in the appropriate register and filed accurately.
• Arrange meetings, prepare agendas and take minutes where required.
• Support diary management and travel arrangements where necessary.
• Assist with internal reporting and data entry.
Finance Administration Support
• Support credit control activities and follow up on outstanding payments.
• Maintain financial records in accounting systems.
Marketing Support
• Assist with scheduling and publishing social media content.
• Update website content and upload blog posts where required.
• Maintain marketing databases and mailing lists.
• Support email marketing campaigns.
• Assist in preparing marketing materials and presentations.
• Coordinate basic analytics reporting (e.g. engagement metrics).
• Help organise events, promotions or campaigns.
The Candidate
In order to fulfil the responsibilities of the position, we would like candidates to have:
Qualifications & Experience
• GCSE’s in English and Maths grade C/4 or above.
• Experience using IT Systems and be competent using Microsoft Office (Word, Excel, Outlook and SharePoint).
• Previous experience in an administrative role is desirable but not essential as training will be provided (1–2 years preferred).
• Experience using Xero accountancy software desirable.
Skills & Abilities
• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• Ability to manage competing priorities and meet deadlines.
• Strong written and verbal communication skills.
• Confident handling confidential information.
• Ability to work independently and as part of a team.
• Good IT literacy and ability to learn new systems quickly.
• Problem-solving mindset with a proactive approach.
Personal Attributes
• Professional and approachable manner.
• Reliable and dependable.
• Flexible and adaptable.
• Positive attitude and willingness to support others.
• Strong work ethic.
To apply: Send your CV & covering letter to Jacqui.Swift@haddletons.com
Closing date 31st March 2026
We’re a close-knit, curious bunch who genuinely care about doing great work – and enjoying the ride along the way. You won’t find layers of bureaucracy or stuffy suits here. What you will find is open conversation, mutual respect, and a culture built on trust.
Everyone’s voice matters, and everyone’s contribution counts. Wins are shared, challenges are tackled together, and no one’s left to figure things out alone.
There’s space to grow, space to breathe, and support when you need it. We take our work seriously, but we know that people do their best when they feel good, feel valued, and feel at home.
